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Microsoft Project Essentials

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Abstract: 

This fundamental 2-day course continues to provide you with the hands-on skills to plan and manage project activities using Microsoft Project.

You will learn and practice Microsoft Project at your own computer. The scheduling techniques are learned through a series of progressive exercises that simulate a real project. At the beginning of each exercise, participants load a new project file that contains all the information correctly entered from the previous exercise. As a result, those with slower typing skills are not left behind. By completion, participants will have fully defined a project from beginning to end, and will have performed project updates and reporting. This course is for the 2010 version of Microsoft Project.

LEARNING OBJECTIVES

Participants will gain practical skills to:

  • Effectively define a project, enter a Work Breakdown Structure, assign resources and costs to activities, enter project dependencies, set a project baseline, input actual project status, identify resource conflicts, and produce meaningful reports.
  • Use advanced features such as individual resource calendars, custom layout definitions, filters, and the use of custom data fields.
  • Understand both the positive and negative aspects of the software in order to fully understand the applicability of the software for their needs.
  • Discuss real-world issues such as managing multiple projects, sharing of resources, and the efficient use of the software within large and small organizations.

 

WHO SHOULD ATTEND

The Microsoft Project Essentials course is appropriate for individuals who are:

  • Project managers, project administrators and team members.
  • Using Microsoft Project to plan and manage new projects, and those who require enough knowledge to understand its capabilities and to access previously defined project data.
  • Using (or perhaps exploring) the software without the benefit of having been formally trained.
  • Intending to pursue project scheduling credentials.

 

PREREQUISITE

3-day Project Management Essentials (or an equivalent fundamental PM course).

MATERIALS

You will receive a textbook on the use of Microsoft Project, a course binder, and CDs with all the Microsoft Project data files used in the course.

WHAT YOU WILL LEARN

PART 1: Creating a Simple Project File

Getting Started with Project

  • Identify parts of a Microsoft Project View
  • Work with the tabs and the ribbon
  • Access key Microsoft Project views

 

Creating a Task List

  • Explore File Properties in Microsoft Project
  • Build the Work Breakdown Structure
  • Enter durations
  • Enter dependencies
  • Use the Notepad to enter task details
  • Practice Your Skills: Setting up a new project file
  • Advanced Concept: Creating project calendars
  • Practice Your Skills: Enter the Work Breakdown Structure
  • Practice Your Skills: Enter durations

 

Setting Up Resources

  • People, Equipment, Material, and Cost Resources
  • Entering Resource Pay Rates
  • Adjusting Working Time for Individual Resources
  • Documenting Resources

 

Creating Resource Database

  • Create a project resource database: people, equipment, consumables (materials), financial expenditures (cost)
  • Adjust a resource’s working time (availability)
  • Record additional resource information in a notepad
  • Practice Your Skills: Enter resource information
  • Advanced Concept: Custom resource calendars

 

Assigning Resources to Tasks

  • Assign “Work” resources
  • Calculate duration for “effort-driven” tasks
  • Schedule additional resource assignments
  • Assign “Material” and “Cost” resources
  • Calculate work for “duration-driven” tasks
  • Practice Your Skills: Assign resources
  • Advanced Concept: The Options dialogue box

 

Formatting and Sharing Your Plan

  • Customize a Gantt Chart view
  • Customize the Timeline view
  • Copy snapshots of the Timeline and Gantt Chart views to another application
  • Print reports
  • Create reports
  • Use the Print Preview function
  • Practice Your Skills: Enter the project logic
  • Practice Your Skills: Creating executive reports

 

Tracking Progress on Tasks

  • Save the baseline project schedule
  • Use various tables
  • Use the Update Project dialogue box
  • Update the schedule by reporting progress
  • Use the Update Tasks dialogue box to update actual work and durations for tasks
  • Advanced Concept: Using the baseline
  • Practice Your Skills: Tracking against the baseline
PART 2: Advanced Scheduling Concepts

Fine-Tuning Task Details

  • Enter a lag time
  • Enter non-default dependencies
  • Apply constraints
  • Enter deadlines
  • Enter fixed costs
  • Advanced Concept: Using milestones, constraints, deadlines and slack (float)
  • Practice Your Skills: Enter constraints and deadlines

 

Fine-Tuning Resource Details

  • Set up resources to be available at different times
  • Set up different pay rates for resources
  • Set up pay rates that will change over time
  • Set up a material resource

 

Fine-Tuning Assignment Details

  • Delay the start of a resource assignment
  • Edit a resource’s scheduled work on a task
  • Apply different pay rates for a resource working on different tasks
  • Enter variable consumption rates for material resources
  • Practice Your Skills: Entering resource variables

 

Fine-Tuning the Project Plan

  • Identify resource allocation
  • Identify overallocated resources
  • Edit a resource overallocation
  • View detailed and total project costs
  • Practice Your Skills: Resolving resource conflict

 

Organizing Project Details

  • Filter or highlight task and resource data
  • Create a custom table
  • Create a custom view
  • Practice Your Skills: Applying filters and customizing a view

 

Tracking Progress on Tasks and Assignments

  • Issue a new baseline
  • Record actual work for a task
  • Reschedule work on a task
  • Practice Your Skills: Revising the baseline

 

Viewing and Reporting Project Status

  • Identify task status
  • Work with the Gantt Chart Wizard
  • Add commands to the ribbon
  • Create a custom view
  • Advanced Concept: The Gantt Chart Wizard
  • Practice Your Skills: Printing your project file

course info

Course ID: 2100
Course Level: Beginner
Duration: 2 days

upcoming sessions

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Gold Seal Certified

Microsoft Project Essentials
2 Credits

 

The National Gold Seal Committee has approved this course for Gold Seal accreditation. The National Gold Seal Committee has commended Procept Associates Ltd. for recognizing the need for defining and providing quality construction management training.

Certificate #15-12-223

PMI PDUs

PMI Talent TriangleThe following table provides the breakdown of the professional development units (PDUs) for this course aligned with the PMI Talent TriangleTM.

  Tech. Ldrshp. Strat. & Bus.
PMP 14 0 0
PgMP 14 0 0
PfMP 0 0 0
PMI-ACP 0 0 0
PMI-SP 14 0 0
PMI-RMP 0 0 0
PMI-PBA 0 0 0

 
The three columns in the above table are Technical Project Management, Leadership, and Strategic & Business Management.

Other Credits

Other professional (re)certification credits are available, including:

  • Certified Business Analyst Professionals (CBAPs) earn 14CDUs (Category 2B)
  • Certified Software Quality Engineers (CSQEs) earn 1 RUs
  • CIPS Information Systems Professionals (ISPs) earn 14 Learning Credits
  • CIPS Information Technology Certified Professional (ITCPs) earn 14 Learning Credits